AP Supervisor
Melville, NY
Full Time
Mid Level
Position Description: This is an exciting opportunity for an individual seeking to grow with a company that is growing over 10% organically and through acquisition. The role combines managing a small staff, being a strong independent contributor, and having the vision and ambition to find and implement process improvements.
Responsibilities:
Education and Experience Qualifications:
Skills and Personal Qualifications:
Salary rage based on experience is: $95 - 105K
Responsibilities:
- Oversee all aspects of accounts payable operations, managing the timely and accurate processing of invoices and payments.
- Review, verify, and approve expense coding on invoices and employee reimbursements to ensure accurate general ledger postings and adherence to company policies.
- Approve AP payments (check runs, ACH payments, wire transfers) to ensure proper authorization and appropriate documentation before disbursement.
- Administer the company’s corporate credit card program, including issuing cards, setting limits, and monitoring usage.
- Review and reconcile monthly credit card statements, ensuring timely submission of expense reports and supporting receipts.
- Ensure a timely month-end close process related to AP, including reconciliations and accruals.
- Manage and grow the accounts payable team, providing clear direction, meaningful feedback, and professional development that keeps the team motivated and accountable.
- Develop, implement, and enforce policies and procedures to improve AP processes and ensure compliance with company policies and procedures.
- Act as a primary point of contact for vendor inquiries, resolving payment discrepancies, and maintaining strong relationships.
- Identify opportunities for process improvements, streamline workflows, and implement best practices.
- Collaborate with the cross-functional team and the finance department to streamline approval processes.
- Assist in audits by preparing necessary documentation and ensuring compliance with external requirements.
- Lead special projects initiated by the Controller and CFO.
- Perform other financial duties as assigned and innovate where possible.
Education and Experience Qualifications:
- Bachelor’s degree in accounting preferred.
- 5-7 years of experience in accounts payable, including 3+ years managing an accounts payable team.
- Knowledge of a Professional Employer Organization (PEO) preferred.
- Experience using PrismHR, ExpensePath, and Intacct accounting software a plus.
Skills and Personal Qualifications:
- Technical skills with proficiency in Excel.
- Team player who builds constructive working relationships across departments and various levels of employees.
- Strong attention to detail with excellent organizational and time-management skills.
- Knowledge of GAAP and internal controls preferred.
- Exceptional oral & written communication and organizational skills.
Salary rage based on experience is: $95 - 105K
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