Administrative Assistant
Melville, NY
Full Time
Entry Level
Reports to: Director of Sales and Business Development
Position Description: This individual will work under the direct supervision and direction of the Director of Sales and Business Development. This person will perform diversified and confidential administrative support. This individual will work closely with executives, brokers, business partners and clients. Works independently on assignments related to many matters and exercises considerable discretion and independent judgment. Schedule appointments, meetings, and travel itineraries and coordinates related arrangements. Must be independent, work well under high pressure,
Roles & Responsibilities:
Education & Experience Qualifications:
Skills and Personal Qualifications:
salary range between $22.50 - $27.50/hour based on experience.
Position Description: This individual will work under the direct supervision and direction of the Director of Sales and Business Development. This person will perform diversified and confidential administrative support. This individual will work closely with executives, brokers, business partners and clients. Works independently on assignments related to many matters and exercises considerable discretion and independent judgment. Schedule appointments, meetings, and travel itineraries and coordinates related arrangements. Must be independent, work well under high pressure,
Roles & Responsibilities:
- Manage, prioritize and coordinate calendar schedule.
- Manage and schedule all meetings, internal and external, including Teams, in person and off site
- Screen and direct incoming calls and mail
- Assist with preparing presentations for meetings
- Make travel and accommodation arrangements
- Ability to deal with internal/external stakeholders and manage those relationships with the upmost professionalism
- High degree of initiative, follow-through in a timely and accurate manner.
- Prepare, submit, and track Expense Reports.
- Back up to answering phones for receptionist
- Ad Hoc duties as assigned.
Education & Experience Qualifications:
- 2+ years work experience as an Assistant
- Bachelor's degree or equivalent experience preferred
- Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel, Outlook and Salesforce required.
Skills and Personal Qualifications:
- Highest personal and professional integrity; dealing with sensitive information with discretion
- Ability to manage multiple tasks and prioritize efficiency and effectively
- Excellent organizational skills & extremely detail-oriented
- Excellent time-management skills
- Excellent verbal and written communications skills
- Punctuality, reliability, and integrity a must as well as flexibility
- Problem solver
- Self-motivated individual who takes ownership
- Positive attitude
- Hands on and team oriented
salary range between $22.50 - $27.50/hour based on experience.
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